Now Hiring: Event and Operations Specialist at Principles of Intelligence

TLDR;

We are hiring for a competent Events planner/manager and Operations generalist to help us grow PrincInt and our network. USA/Canada applicants are highly preferred due to the location of our conferences. Submit an application by January 18, 2026, or refer others via this form.

Position Details

• Location: North America (USA or Canada). Candidates who can overlap with European timezones is a plus
• Type: Full-time, remote-first, with frequent travel to event venues in the USA, UK, Canada and Europe.
• Visa: We do not provide visa sponsorship for the USA or Canada. Applicants must have existing work authorization in the USA or Canada at the time of application. The ability to frequently travel to the USA is obligatory.
• Start Date: February 2026
• Salary range: Salary is dependent upon location and experience. Our estimated range is $80,000-$100,000 gross.
• Reporting line / collaborators: Reports to Executive Director of Operations, Dusan D. Nesic, and supports the leadership team, including Executive Director of Research, Lucas Teixeira. 
• Deadline to apply: Please submit the application form by 18 January 2026. Applications will be reviewed on a rolling basis.
• Referrals: We’re happy to receive referrals. Please submit recommended candidates via this form. 

Role

We’re driven by the goal of making AI alignment more scientifically and theoretically grounded, especially by bringing tools from a variety of academic fields into AI safety. Therefore, we are looking for teammates who share that curiosity.

This role will be the operational backbone of our events and day-to-day coordination. This is a high-agency position for someone who can run logistics end-to-end, keep many threads moving, and make researchers’ lives easier while maintaining a high bar for professionalism and participant experience. 

We expect our Event and Operations Specialist to focus primarily on events (~60%), with the remaining time (~40%) dedicated to general operations, adjusted as priorities shift.

This role blends high-touch event delivery with fast-paced general operations support. You’ll turn workshops/retreats/symposium from idea to execution considering tight plans, clear comms, and smooth logistics while protecting leadership focus and streamlining day-to-day operations. You’ll work closely with the leadership team, especially the Executive Director of Operations (Dušan D. Nešić) and Executive Director of Research (Lucas Teixeira), to help scale Principles of Intelligence’s impact.

Responsibilities:

Event organization (~60%)

We plan to run roughly ~12 events per year of varying sizes (internal and external), primarily across the UK, USA, and Canada. This includes workshops (up to 100 people), retreats (20-40), talks, and other convenings aligned with our research programs and community. 

You will:

• Own end-to-end event operations: timelines, run-of-show, vendors, venues, travel, A/V, catering, registration, attendee comms, etc.
• Handle sourcing and procurement for events (supplies, venues, accommodation blocks, etc.)
• Track and manage event budgets (quotes, invoices, expense tracking, reimbursements)
• Build reusable systems: checklists, templates, playbooks, post-mortems, vendor lists
• Coordinate closely with Dušan (ED Ops) and the team to ensure events serve research goals and run smoothly
  

General operations & executive support (~40%)

You will:

• Serve as a first point of contact for internal/external communications
• Support knowledge management: organize internal documentation, keep shared drives clean and findable
• Manage expenses and reimbursements; match invoices and resolve payment questions (including with fiscal sponsor structures where relevant)
• Handle occasional personal admin tasks that materially free up executive time
• Jump in on operational “small things” that unblock the team (this is a high-agency environment)
• Protect leadership focus by managing scheduling, information flow, and prioritization for Directors

Requirements:

• 3+ years of hands-on event operations experience, owning logistics end-to-end (planning timelines, vendor/venue coordination, budgets, etc.).
• Comfort working with distributed teams and working remotely
• Exceptional written and verbal communication skills.
• Proactive, analytical approach to anticipating needs and solving problems
• High adaptability and comfort operating in ambiguity
• Working fluency with modern ops tools (Google Workspace, Slack, Notion, Airtable; comfort using AI assistants like ChatGPT/Claude for drafting and workflows)
• Genuine interest in AI safety / alignment is strongly preferred (you don’t need to be technical, but you should be motivated by the mission).

Benefits and Salary 

Your starting salary range is $80,000-$100,000 depending on prior experience and location. We do not provide visa sponsorship for the USA or Canada. Applicants must have existing work authorization in the USA or Canada at the time of application. 

Our benefits include:

• Time off: 4 weeks of paid holiday per year, plus additional personal time off.
• Flexible working hours: Flexible working hours with an emphasis on outcomes and reliable coordination with teammates.
• High ownership & autonomy: A high-trust environment where you’ll own your work end-to-end, with meaningful responsibility and room to improve systems.
• Employment type: We’re open to either full employment or a contractor arrangement, depending on location and candidate preference.
• Team meetups: We get together in person 2-4 times a year for focused work time, great conversations, and the kind of momentum you only get when the whole team is in the same room.

Application Process 

Here’s a summary of the application process for a successful candidate:

1. Application: Submit an application by January 18, 2026.
2. Screening call: Attend a brief screening call, where you’ll have the chance to ask questions about the role.
3. Interview: Attend a remote interview to assess strategic thinking and team fit. 
4. Work trial: Attend a paid, remote work trial where you’ll spend the day meeting the team and completing strategic assessments.
5. References: Share references who can comment on your aptitudes. Good references can notably strengthen your application.

Diversity and Inclusion 

We’re aware that factors like gender, race, and socioeconomic background can affect people’s willingness to apply for roles for which they meet some but not all the suggested attributes. We’d especially like to encourage people from underrepresented backgrounds to express interest.

There’s no such thing as a “perfect” candidate. If you’re on the fence about applying because you’re unsure whether you’re qualified, we’d encourage you to apply.

If you require any adjustments to the application process, such as accessibility accommodations, additional preparation time, or other, please contact [email protected]. We’re happy to support your needs and adjust the application process.